COVID-19 Records Management System for Workplaces

The COVID-19 Pandemic has had serious economic impact particularly on small and medium sized businesses, and has overwhelmed the government's public health resources in an effort to maintain contact-tracing services which is the key to control the spreading of the virus. Businesses were requested to develop and implement COVID-19 Safety Plans; however, these plans were developed on the basis of common sense rather than evidence-based specifically to each business. In addition, keeping updated records of workforce COVID-19 screening, testing, and immunization is vital to making sound business decisions and complying with regulations.


Local server or private cloud installation with online training.

Proprietary algorithms for automatic notification and analytics.

Customizable to meet different regulations and business requirement.

Secured QR Code for testing and immunization records.

Care Models

COVID-19 Symptoms Screening

  • Daily monitoring of COVID-19 symptoms by healthcare team and/or self-reporting.
  • Automated and manual SMS notifications.
  • Detailed reports for management decision support.
  • Proprietary algorithms to gauge the probability of reported cases needing “proactive intervention” from managers and health care providers.
  • Instant communication with support resources for support during self-isolation.

COVID-19 Test

Leveraging the capabilities of electronic Testing Management Systems to streamline all phases of testing has proven essential. Our application is a simple tool to track testing, results, labs, methods, and delays. It also provides automated system for scheduling, notifications, and analytics.

The application generates and send SMS color coded (based on the test results) QR Code that includes detailed information such as: date, name, result, test date, result date, test location, type of test, test number, and the number of previous tests for this individual.
Virtual Care

COVID-19 Immunization

Our immunization record system is a comprehensive timeline of COVID-19 vaccinations and ensure your team members can provide accurate immunization records required for certain jobs or travel.

  • Records of immunization: Type of vaccine, vaccination date, vaccine provider, and side effects.
  • Automated SMS and email reminders for the second dose if required.
  • Immunization records: printed card and digital (secured QR Code).

Virtual Care Contact tracing

COVID-19 Case Management

Customizable Case Report Forms with inline validation to ensure data accuracy and all required information is collected. Enables patients to self-report relevant demographic data and contacts.

Tracing Diagram for management of complex relational data of cases and their contacts through electronic data entry of case and contact information, and offer visualization of cases and contact chains. Can seamlessly import proximity tracing data from patient once consent is received.

Why do businesses need to keep records of their staff COVID-19 (symptoms, testing, and immunization)?

  • Maintain critical business operations;
  • Reduce transmission among employees and the public;
  • Maintain a healthy work environment;
  • Regulations in some provinces; and
  • Potential liability.

What are the advantages of our program?

  • User-friendly, secure, customizable, and scalable cloud-based application;
  • Analytics for generating detailed reports for making evidence-based management decisions and updating COVID-19 Safe Plans;
  • Locally hosted (client server) and cloud-hosted; and
  • The application was developed by HN Consultants Ltd. Our team has more than 30 years developing IT solutions for government agencies, industries, and not-for-profit organizations in the fields of healthcare, environmental management, and training;
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